Executive Assistant & HR Administrator

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The role

Fixed term contract: Maternity cover commencing November 2026
Location: Hybrid with minimum one day per week in Crewe, Cheshire
Salary: Circa £35,000 per annum

This is an exciting opportunity for an experienced Executive Assistant and HR Administrator looking for an organisation with purpose, where your work makes a difference to vulnerable children every day.

Working closely with the Group CEO and the Director of People and Culture, this multi-faceted role will provide opportunities to be involved in all aspects of the work of the CEO office and People and Culture initiatives, across all of our work in India, Tanzania and the UK.

You will be the primary contact for internal and external communications with the CEO and our Trustees, whilst also meticulously administering our governance responsibilities and processes.

You will provide professional and confidential business support, coordinating the activities of the Group CEO and administering HR processes such as recruitment. You will also have the opportunity to get involved in the organisation of specific Group projects, giving you a unique opportunity to immerse yourself in all areas of the charity.

Who are we looking for?

Tenacious with impeccable attention to detail, we are looking for someone who can prioritise workload to keep projects on track and has the confidence to think on their feet and work autonomously.

You will have a proven track record of working at a senior executive level, supporting senior leadership teams.

With outstanding written and verbal communication skills, you will have the ability to build strong relationships with people at all levels whilst maintaining high levels of discretion.

Advanced business support skills and working knowledge of Microsoft Office are an essential part of this role, whilst experience of charity governance processes would be a distinct advantage.

Download the full job pack

Closing date: Sunday 26th July 2026

Be part of something life-changing

To apply for this role, complete the application form below. Please note that Railway Children will only accept applications made using this form and will not accept CVs, academic certificates or covering letters.

At Railway Children, we are committed to the safeguarding and protection of all those who come into contact with us in our work. We follow a range of procedures to ensure that only those who are suitable to work with children and vulnerable people are recruited to work for us. This post is subject to a range of background and reference checks including criminal records check.

We welcome and encourage applications from candidates with a diverse range backgrounds and lived experience.

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Safeguarding: Criminal Convictions and References

Railway Children is committed to providing a safe and trusted environment and to safeguarding anyone who comes into contact with our work. We implement a range of policies to ensure that we only employ people suitable to work with vulnerable groups and who are prepared to work in line with the high standards of personal conduct we expect. In line with verifying these standards, job offers are subject to receipt of references satisfactory to Railway Children and you will be required to undertake a police check from the Disclosure and Barring Service. Any disclosure made by the Disclosure and Barring Service will remain strictly confidential. Any post that involves directly working with children will be exempt from the provisions of Section 4(2) of the Rehabilitation of Offenders Act 1974 which means that spent convictions must be disclosed and will be taken into account in deciding whether to make an appointment. In addition to a police check,you will be asked to sign a self-declaration regarding your criminal record post-interview.

References

Your referees should include one from your most recent employer and be completed by a senior person with the appropriate authority e.g. your line manager, senior manager or HR manager, not a colleague or peer. Both referees should be able to comment on your professional skills/experience and must be able to provide a reference on behalf of an organisation, not in a personal capacity. We will not make contact with your referees until an offer of employment has been made. Your references should cover your previous four years’ employment. If you have worked for more than two employers during this period, please provide details of additional references in the ‘additional information’ box at the end of this form.

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Data protection

All of the information collected in this form is necessary and relevant to the performance of the job applied for. We will use the information provided by you on this form, by the referees you have noted, and the educational institutions with whom we may undertake to verify your qualifications, for recruitment purposes only. Railway Children will treat all personal information with the utmost confidentiality and in line with current data protection legislation. Should you be successful in your application, the information provided, and further information which will be gathered at the relevant time, will be subsequently used for the administration of your employment. For more information on how we use the information you have provided, please see our privacy notice for job applicants which is located at www.railwaychildren.org.uk/who-we-are/jobs/

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I confirm that information provided on this form and any attachments are to the best of my knowledge correct and complete. I understand that any information later discovered to be incorrect may result in the termination of any agreements made.

I confirm that the above information is complete and correct and that any untrue or misleading information will give Railway Children the right to terminate any employment offered. I understand that any offer of employment is subject to Railway Children being satisfied with the results of relevant checks including references, eligibility to work in the UK, anti-terrorism checks, qualifications and criminal convictions.

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Executive Assistant & HR Administrator

The role

Who are we looking for?